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What is the File Searcher?

The File Searcher is a Python-based GUI application that helps users scan a selected directory (including subfolders) for specific file types and generate an Excel report containing detailed file information. It provides an easy way to catalog, sort, and analyze files within a chosen folder.

This tool is particularly useful for organizing large directories, auditing file storage, or tracking file modifications across different locations.

Download Latest Version

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The File Searcher is compatible with Windows and does not require installation. Simply download and run the executable file directly.

Download v1.1 Zip | Download v1.1 Exe | Download v1.1 Python Script

Version 1.1 - Updates & Enhancements

• Renamed: "File Inventory Tool" → "File Searcher".
• Modern UI: Implemented `ttkbootstrap` with the "magicmouse" theme for a sleek interface.
• Grouped File Type Selection: File types are categorized and displayed in separate columns.
• New Search Parameter: "How Far Back Should I Look?" now allows filtering by modification date.
• New Report Columns:
  • Root Path: Displays only the top 2 folder levels.
  • Year Last Modified: Extracts just the year from the last modified date.
• Preset Column Width: Excel report now has a fixed column width of 24px.
• Improved Save/Open Flow: Users can choose to save or open the report immediately.
• Progress Bar Reset: Ensures user feedback when scanning completes.

Download v1

Download Zip | Download Exe | Download Python Script

How It Works

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Select a Folder

Click the "Browse" button to choose a directory on your system. The tool will recursively scan all subfolders within the selected location.

Choose File Types to Scan

A table of checkboxes allows you to select the file types you want to include in the scan. Supported file types: XLSX, XLS, CSV, TXT, PNG, PSD, JPG, ZIP, PDF.

Select Output Format

One Tab: All files are recorded in a single sheet.
One Tab per File Type: A separate sheet is created for each file type.

Generate Report

Click the "Submit" button to start scanning. A progress bar displays scanning progress to indicate the tool is actively working.

Save or Open the Report

Once scanning is complete, you will be prompted:
- "Would you like to Save this file before opening it?"
- Selecting "Yes" allows you to choose a save location.
- Selecting "No" opens the report immediately without saving.
- If the tool generates a temporary report, it will automatically create a new version if an existing one is already open.

Report Details

The generated Excel file contains the following details for each file:

• Filename: The name of the file
• Folder Path: The folder location (without the filename)
• Root Path: The top 2 folder levels of the path
• File Size: The size of the file (in bytes)
• File Type: The file extension (e.g., PNG, PDF, XLSX)
• Date Last Modified: The last modified date and time
• Year Last Modified: The year extracted from the last modified date

Example Use Cases

• File Organization: Identify and categorize files in a messy directory.
• Storage Audits: Track file types and sizes to manage disk space.
• Backup Planning: Generate an inventory before moving or backing up files.
• Duplicate Checks: Sort files by name or modification date to find duplicates.